> Creating Non-purchase Order Vouchers

Create vouchers to enter costs for non-purchase order-related charges, such as a bill received from the utility company. Non-purchase order vouchers do not have associated lines.

Follow these steps to create non-purchase order vouchers.

  1. Open the Invoices form (PMINVO).

  2. Click the Record view tab. Datastream 7i displays the Record view page.

  3. Voucher—Enter a description of the voucher in the adjacent field. Datastream 7i automatically generates a voucher number when you save the record.

  4. Organization—Click to select the organization to which the voucher belongs if you use multi-organization security.

  5. Class—Click to select the class of the invoice. The classes shown belong to the INV entity.

  6. Type—Click to select Non-PO.

  7. Original voucher—Click to select the original voucher as necessary.

  8. Supplier invoice—Enter the supplier’s invoice number.

  9. Invoice date—Enter the supplier’s invoice date.

  10. Supplier—Click to select the supplier from whom the invoice has been received.

  11. Payment due date—Enter the date by which the invoice is to be paid.

  12. Pay to—Click to select the supplier to whom to pay the invoice.

  13. Paid date—Enter the date on which the invoice was actually paid.

  14. Choose File | Save from the menu bar. Datastream 7i saves the information to the database.

  15. Click the Costs tab. Datastream 7i displays the Cost page.

  16. Type—Click to select the type of charges to apply to the voucher.

  17. Amount—Enter an absolute value for the amount to apply to the voucher.

   Accounting flexfield description refers to an accounting code used with BAIM integration.

  1. Choose File | Save from the menu bar. Datastream 7i saves the information to the database.