Once you receive the supplier’s bid, change the quotation status to Quotation received. Then, enter the supplier’s bid for parts information and change the quotation status to Approved/completed to approve the quotation to create a purchase order.
Follow these steps to enter supplier bids for parts.
Open the Quotations form (QMQUOT).
Query for the quotation for which to enter supplier bids for parts.
Click the Parts tab. Datastream 7i displays the Parts page.
Query for the quotation line for which to enter a supplier bid.
Reference—Enter the supplier’s part number.
Quantity offered—Enter the quantity the supplier offered. The supplier might offer a different quantity of items than the quotation request because of volume discount breaks or other product specials.
Valid until—Enter the date until which the quoted price is valid.
Lead time—Enter the number of days necessary for delivery.
Choose one the following options:
Enter the cost per unit—Enter, for Unit price, the cost for one unit. Datastream 7i enters the total cost of the quotation item in Total amount and enters the supplier’s currency code in the adjacent field.
Enter the total cost of the quotation line—Enter, for Total amount, the cost of the quotation item. Datastream 7i enters the supplier’s currency code in the adjacent field and enters the cost for each unit in Unit price.
Exchange rate—Enter the exchange rate if the supplier’s currency is different from your company’s currency.
Choose File | Save from the menu bar. Datastream 7i saves the information to the database.
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Click Update catalog to automatically record the price for this part into the supplier’s catalog. The supplier’s catalog is located on the Parts page of the Suppliers form (SMSUPP). |