> Entering Supplier Bids for Repairable Spares

Once you receive the supplier’s bid for an external repair, change the quotation status to Quotation received. Then, enter the supplier’s bid for repairing a part and change the quotation status to Approved/completed to approve the quotation and create an external repair purchase order.

You cannot create a blanket order from a quotation line for an external repair.

Follow these steps to enter supplier bids for repairable spares.

Open the Quotations form (QMQUOT).
Query for the quotation for which to enter supplier bids for repairable spares.
Click the Parts tab. Datastream 7i displays the Parts page.
Query for the quotation line for which to enter a supplier bid.
Reference—Enter the number that the supplier uses to reference the part while it is being repaired as necessary.

You cannot modify Quantity offered, UOP, and Conv factor. Datastream 7i populates these fields from the associated requisition line after you enter the Unit price or Total amount.

Lead time—Enter the number of days necessary for delivery.
Valid until—Enter the date until which the quoted price is valid.
Choose one the following options:

Enter the cost per unit—Enter, for Unit price, the cost for repairing one unit. Datastream 7i enters the total cost of the quotation item in Total amount and enters the supplier’s currency code in the adjacent field.
Enter the total cost of the quotation line—Enter, for Total amount, the cost of the quotation item. Datastream 7i enters the supplier’s currency code in the adjacent field and enters the cost for each unit in Unit price.

Double-click in Total amount to view price, currency, and exchange rate information.

Exchange rate—Enter the exchange rate if the supplier’s currency is different from your company’s currency.
Choose File | Save from the menu bar. Datastream 7i saves the information to the database.

Click Update catalog to automatically record the price for repairing this part in the supplier’s catalog. The supplier’s catalog is located on the Parts page of the Suppliers form (SMSUPP).