After recording the order details and inspecting the parts as necessary, receive parts to stores. To receive parts to stores, you must first process the information recorded on the Packing slip page of the On-dock receipt form (SMDOCK). Datastream 7i automatically populates the information once you change the status of the on-dock receipt from U (Unfinished) to R (Packing slip recorded). Datastream 7i only populates information for unapproved receipts and receipts that reference purchase orders on the packing slip.
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You can also choose to pre-process the information to change the status of each of the lines on the on-dock receipt from U to R. |
Follow these steps to receive parts to stores.
Open the On-dock receipt form (SMDOCK).
Query for the order number for which to receive parts to stores.
Click the Active lines tab. Datastream 7i displays the Active lines page.
Location—Enter the code identifying the dock location as necessary.
Status—Click to select the status of the on-dock receipt line.
Counted—Select to indicate that the parts were physically counted when received on dock.
Count qty—Enter the number of parts received after the physical count.
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If receiving externally repaired parts, do not include scrapped parts, i.e., parts that could not be repaired, in Count qty. If all of the parts had to be scrapped, leave Count qty blank. |
Scrap qty—Enter the number of parts that could not be repaired if receiving external repairs.
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The sum of Count qty and Scrap qty cannot be greater than Recv qty. |
Print—Enter the number of barcode labels to print, if applicable.
Return qty—Enter the number of parts to be returned as necessary. This number cannot exceed the Count qty.
Reject reason—Click to select the reason the part failed inspection as necessary.
Bin—Click to select the bin storing the approved parts if the part is stored in more than one bin location. Datastream 7i displays the Select from bins dialog box.
Choose one of the following options:
Select from a list of all bins in the store—Click All bins.
Select from a list of bins that have previously been used to store the part—Click For part.
Select from a list of bins that contain no stocked parts—Click Empty bins.
Select the bin, and then click OK. Datastream 7i returns to the On-dock receipt form.
Lot—Enter the lot number of the part.
Manufacturer lot—Enter the manufacturer’s lot number for the part.
Expiration date—Enter the manufacturer’s lot expiration date.
Direct—Select to receive direct parts directly to a work order.
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The installation parameter PDRECVTO identifies the default value of Direct and indicates whether Datastream 7i receives direct materials directly to stores or against a work order. |
Equipment—Enter the equipment number of the part if Datastream 7i tracks the part by asset, if necessary. Or, if there is no existing equipment code assigned to the part and if the AUTOANUM installation parameter is set to YES, Datastream 7i automatically assigns an equipment number when you click Process receipt.
To select multiple assets, click in Equipment to select the assets.
After updating the receipt lines information, click Pre process. Datastream 7i automatically updates the Status of all lines for which you have specified a Bin and Lot from U to R. Datastream 7i displays a message indicating any errors that occurred for any lines during pre-processing. Datastream 7i also updates the Status of the entire receipt to In progress.
Correct any errors as necessary.
Click Process receipt. Datastream 7i processes the on-dock receipt, clears the lines from the Active lines tab, enters the current date for Date updated, and updates the Status of the entire receipt to Approved.
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The line Status must be Ready for printing for Datastream 7i to approve and process the line. To print barcode labels for the received parts, click Print labels. Datastream 7i prints the barcode labels. |