> Returning Parts

Identify the supplier of the part and the purchase order when returning parts to the supplier.

   If installation parameter RCPTCURR is set to RCPT, Datastream 7i takes the current active exchange rate when you approve the return.

Follow these steps to return parts.

  1. Open the Return goods to supplier form (SMRETN).

  2. Click the Record view tab. Datastream 7i displays the Record view page.

  3. Transaction—Enter a description of the transaction in the adjacent field. Datastream 7i assigns a transaction number after you save the record.

  4. Organization—Click to select the organization to which the transaction belongs if you use multi-organization security.

  5. Class—Click to select the class of the transaction. The classes shown belong to the TRAN entity.

  6. Purchase order—Click to select the purchase order number of the transaction. Datastream 7i completes the data in the middle section and bottom section based on purchase order information.

Leave Purchase requisition blank.

   You cannot return goods received via the Company Receipts form (SDCOMP) or the Rapid entry of stock items per store form (SDREST) using the Return goods to supplier form (SMRETN) because you have no purchase order number or requisition as a reference. To return such items, you need to make an arrangement between your company and your supplier.

  1. Advice number—Click to select the advice code.

  2. Choose File | Save from the menu bar. Datastream 7i saves the information to the database and generates a transaction number.

  3. Click the All lines tab. Datastream 7i displays the All lines page and displays a message asking whether you want to Retrieve parts.

  4. Click OK. Datastream 7i retrieves the order lines.

   Datastream 7i provides two methods for retrieving order lines: automatic retrieval and manual retrieval. To retrieve order lines manually, click Cancel, and then click Retrieve parts on the All lines page. Datastream 7i retrieves the order lines.

  1. Quantity—Enter the quantity to return. If Quantity is greater than 1 for a part tracked by asset, click Asset lines, or click in Equipment to select the asset.

  2. Bin—Click to select the bin storing the goods as necessary.

  3. Lot—Click to select the lot number, or batch, of the parts as necessary.

  4. Reject reason—Click to select the reason for return. You must define these codes on the Reason for part rejection form (SNREJR) prior to using this form.

  5. Choose File | Save from the menu bar. Datastream 7i saves the information to the database.

   If the return is against an External repair (RE) purchase order line, Datastream 7i increases the Quantity at vendor.