Receive parts transferred from another store.
To receive parts tracked by asset for a store-to-store receipt transaction, you must create asset lines for the total number of the parts to receive, but you can assign only previously defined equipment to the asset lines using the Select multiple assets form (SLOBJP).
Datastream 7i assigns T—In transit status to equipment at the time it is issued to stores. Equipment retains T—In transit status until it is received in stores. When the equipment is received to store, Datastream 7i reassigns the status the equipment had in the sending store at the time of transfer.
Follow these steps to receive parts in stores.
Open the Receive goods form (SMRECV).
Click the Record view tab. Datastream 7i displays the Record view page.
Transaction—Enter a description of the transaction in the adjacent field. Datastream 7i assigns a transaction number after you save the record.
Organization—Click to select the organization to which the transaction belongs if you use multi-organization security.
Leave Purchase order and Advice number blank.
Requisition—Click to select the requisition. The list of values includes only store-to-store requisitions that have not been completely filled. Based on this information, Datastream 7i completes the data in the middle and bottom sections.
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You can leave Requisition blank if transferring parts to be repaired. |
Choose File | Save from the menu bar. Datastream 7i saves the information to the database.
Click the All lines tab. Datastream 7i displays the All lines page and a message asking whether you want to Retrieve parts.
Click OK. Datastream 7i retrieves the outstanding requisition lines.
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Datastream 7i provides two methods for retrieving outstanding requisition lines: automatic retrieval and manual retrieval. To retrieve outstanding requisition lines manually, click Cancel, and then click Retrieve parts on the All lines page. Datastream 7i retrieves the requisition lines. |
Datastream 7i displays one part line for all outstanding parts tracked by asset and the total quantity to be received for Quantity.
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By asset is selected for all parts tracked by asset. For repair is selected for all parts that need repair. |
Quantity—Choose one of the following options:
If the number of parts ordered is the same as the number of parts received—Leave Quantity as is.
If you received fewer parts—Enter the received quantity.
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You cannot enter Quantity scrapped or Repair price when receiving parts from another store. |
If Quantity is greater than 1 for a part tracked by asset, click Asset lines, or click for Equipment on each line to select the asset. You cannot enter a quantity greater than 1 or a negative quantity for an asset line.
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If the quantity of parts to receive is equal to the number of assets associated with the part on the order line, Datastream 7i automatically retrieves equipment information to the asset lines when you click Asset lines. |
Bin—Enter the bin number or click to select the bin.
Lot—Enter the lot number or click to select the lot.
Price—Enter or modify the price for the receiving store as necessary. Datastream 7i automatically populates Price with the base price of the part in the issuing store.
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Price is only enabled on the All lines page of the Receive goods form (SMRECV) for store-to-store transactions. |
Choose File | Save from the menu bar. Datastream 7i saves the information to the database.
When you are satisfied with the contents of your receipt transaction, change the transaction Status to R—Ready for printing and then to A—Approved/completed on the Record view page. You must save the transaction after each change of status to commit the status change to the database. Datastream 7i will not update the inventory records until the transaction has been approved.